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Make It Easy – Event Registration 101

The first point of contact for your guests will be registration, so setting a smooth and streamlined process will set the tone for a great event.

Signage goes a Long Way
Clear signage is key to ensuring a good impression and ease to your guests in finding you and your registration. Be generous with venue directional signage, both indoors and outdoors. If your guests can sign up on an app, have instructional signage easily viewable to many.

Avoid Long Lines with Enough Staff
Having enough tables space and event staff attending to registration is necessary to keep things moving smoothly. Allot more than one attendant for over 100 expected guests, and add one every 100 until you have a solid ratio of attendants to guests. Additionally, having enough tables and surface space is key, ensure two attendants are ready per table to assist sign-in per table.

Don’t Skimp of Office Supplies
Keep an arsenal of extra name tags, tape, markers, pens, post-its and even scissors if need be to ensure you are prepared for any manual registration as a back-up with an exported guest list.

Power is Key
Ensure your tablets, laptops and interactive display screens are well charged and have easy access to a charging portal, ideally with an extension cord handy. Check your wifi access and monitor throughout the registration process, when in doubt, have a back-up ‘hot spot’ available on a smart device. Don’t overlook lighting at your registration area as well. If things look a little dim, bringing extra lighting will make all the difference to your guests and their process.

Lastly, ensure you have enough devices to ensure wait times are low and check-ins are prompt. Having too many is much better than not having enough, no one likes waiting in a long line!

Whether you need computers or iPads, interactive displays or specialty printers – Vernon Technology Solutions has what you need to create a successful sign-in and set the tone for your event.

Click HERE to rent all of the technology elements you will need for your next tradeshow or event registration and booth.

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Top Tech Rentals for Film Festivals

With the Toronto International Film Fest (TIFF) around the corner, we thought we would highlight some of the must-have rentals for film festivals and events.

TIFF is a film festival running since 1976 that takes place at the TIFF Bell Lightbox in Toronto every September. With reports that TIFF attracts over 480,000 annually, it is one of the largest publicly attended film festivals in the world. Attended by hundreds of high level celebrities and thousands of media outlets and representatives, TIFF is a powerhouse festival which has grown from humble beginnings to a massive event.

As a proud TIFF rental provider, Vernon Technology will deliver the technology rentals to keep the TIFF events running smoothly and efficiently with our top of the line products. Some of the essential rentals for a film festival like TIFF include:

  1. Digital Display Screens
    With vivid signage hosting dynamic content, large display screens are a way to educate guests on where they should be and what they need to know. Use interactive displays to occupy attendees between screenings with information pertaining to films, important dates and times, surrounding events, etc. See display screens here
  2. Charging Stations
    Charging stations are a fantastic perk your guests will appreciate and will use. With all of the time spent on our smartphones, batteries at events can drain quick with snaps and apps, so charging stations are a no brainer. For the ‘no phone zones,’ locked and secured charging stations are ideal to keep attendees phones safe during screenings with confidence. See Charging Stations here
  3. iPad Kiosks
    To ensure checking-in is a breeze, iPad or tablet kiosks are efficient and easy for attendees to use and useful for organization during registration. Ensure you have multiple kiosks to ensure a flow of attendees to avoid mass lines and queues. See iPad kiosks here
  4. Wifi Routers
    Strong wifi signal is essential for any event with devices relying on its network, so having high powered portable wifi is needed to keep everything running smoothly without delays. Ensuring your wifi is clear and strong throughout your festival is key, so delegate a staff member to check the wifi regularly prior to your start time. See portable wifi here
  5. Laptops
    Notebooks and laptops and events go hand in hand. With the ability to execute many tasks from one device, laptops are probably the number one rental for film festivals. From keeping track of attendees, timelines, media coverage, tickets, staff – laptops are an easy add when creating your list of technology rental needs for a film festival. See our laptops here

For any inquiries on how Vernon can assist you with film festival technology rentals, or for any event – please call us at 1-877-752-0916 or click here

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Use Virtual Reality to Stand Out and Make Your Brand Memorable

Using virtual reality headsets and kits within your next trade show will set you apart from the rest. Imagine offering your attendees an unforgettable simulation of education or entertainment, wowing them with a HD 360-degree immersive experience.

How You Can Use Virtual Reality for Your Next Trade show:

  • Show interactive tours of facilities, headquarters, offices, etc.
  • Create a customized showroom experience
  • Offer training examples and demonstrations
  • Share your production process

How to Create an Effective Virtual Reality Experience:

  1. Ensure you have a goal established on what type of VR experience you are creating with a desired outcome.
  2. Don’t make the experience too lengthy – try to keep your demonstrations under 5 minutes to keep things moving.
  3. Avoid having elements within your VR demo that could be overwhelming, like elements too close or motions that are too quick and intense.
  4. Rent from a reputable company with extensive experience and a proven success track record – Trust in Vernon Technology for your VR and tech rentals.

At Vernon Technology, we can pre-load elements into your VR rental kit upon request. If you want to create custom content, we can help to designate what content can be used for your virtual reality experience. We can also point you in the direction of reputable partners of ours to help you in designing your experience to seamlessly sync with our high-quality rentals.

Click HERE to see our top of the line Virtual Reality kits available now from Vernon Technology, your trusted technology rental provider.